Equipment
Equipment cost per hour
Ownership, fuel, repairs and insurance turned into an hourly rate for each machine, so bids and job costs carry the real cost.
Accounting for site work and landscaping
Heavy equipment, fuel and seasonal crews decide your margins. We cost your equipment by the hour, plan big purchases around tax, and keep public-bid paperwork in order.
What we watch for
Where the money is won or lost.
Heavy equipment write-offs, equipment cost per hour and public bids.
Buy or lease
Buy, lease or rent
We model the cash and tax effect of each option before you commit to a machine.
Write-offs
Writing off equipment
Purchases are timed to the year you are having, using Section 179 or bonus depreciation, whichever leaves you better off this year and next.
Fuel
Fuel tax credits
Federal excise tax paid on fuel used off-highway in equipment can be claimed back. We make sure the claim is made.
Seasons
Seasonal crews and maintenance contracts
Recurring maintenance contracts and seasonal payroll are planned together, so slow months are covered.
Monthly reporting
The numbers we report every month.
A short schedule, the same every month, so you can see the trend as well as the number.
| Line | Number | What it tells you |
|---|---|---|
| 01 | Equipment cost per hour | By machine |
| 02 | Equipment utilization | Hours worked against hours available |
| 03 | Gross margin by job | Including equipment time |
| 04 | Fuel cost | Per job and per machine |
| 05 | Backlog | Signed work not yet earned |
Tax
Tax notes for 2026.
$2.56M
Section 179 limit, 2026
Equipment in the year you buy it
Section 179 allows up to $2,560,000 in 2026, reduced once purchases pass $4,090,000, and equipment acquired after January 19, 2025 can also qualify for 100% bonus depreciation. The better choice depends on this year's income, next year's and your state.
Form 4136
Credit for federal tax paid on fuels
Fuel used in equipment
Federal excise tax paid on fuel used off-highway in equipment can be claimed back as a credit on Form 4136.
$32M
Gross receipts test, 2026
Which contracts can skip percentage of completion
Contracts expected to finish within two years can use simpler methods than percentage of completion if your average annual gross receipts over the past three years are $32 million or less (2026). The method changes when profit is taxed, not whether it is.
Should we buy, lease or rent equipment?
It depends on how much you will use it, your cash and your taxes. We model all three for the machine you are looking at.
Can you work out our equipment rates?
Yes. We turn each machine's ownership, fuel, repair and insurance costs into an hourly rate for bids and job costing.
What does it cost?
Construction packages start at $2,275 a month for businesses under $500K in revenue, plus a one-time onboarding fee. The pricing page shows your starting price in six steps, and your formal quote follows a free call.
How do we get started?
Book a free 30-minute call, or send your details and we will follow up within one business day.
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